Bibb BOE — Board Meeting
Thu, Jul 17, 2014 · 6:30 PM
Bibb County Board of Education, 484 Mulberry Street, Macon, GA 31201
Meeting record
Meeting video
Notes and minutes
Transcript
Attendance
- Lester Miller — Observed at a ballot only
Votes
A motion for confirmation of the Minutes was made by Dr. Dillard; seconded by Ms. Farmer. Dr. West would like for future Minutes to reflect when a Board member is absent so it does not appear a NO vote.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): A motion for confirmation of the Minutes was made by Dr. Dillard; seconded by Ms. Farmer. Dr. West would like for future Minutes to reflect when a Board member is absent so it does not appear a NO vote. Motion made by: Dr. Thelma D. Dillard Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
Georgia Appleseed, Inc., a Georgia nonprofit corporation d/b/a/ Georgia Appleseed Center for Law & Justice ("Georgia Appleseed") desires to work collaboratively with BCSD in the implementation of the PBIS Pilot Project. Through the Georgia Appleseed, Inc. the District will receive approximately $...
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Georgia Appleseed, Inc., a Georgia nonprofit corporation d/b/a/ Georgia Appleseed Center for Law & Justice ("Georgia Appleseed") desires to work collaboratively with BCSD in the implementation of the PBIS Pilot Project. Through the Georgia Appleseed, Inc. the District will receive approximately $22,000 to assist with the Positive Behavior Intervention Support (PBIS) implementation. A motion to approved was made by Ms. Farmer; seconded by Ms. Carter and approved 8-0. Motion made by: Mrs. Lynn Farmer Motion seconded by: Mrs. Ella S. Carter
Outcome: Not recorded
- Lester Miller: yes
The Macon Charter Academy's local Board has requested a Contract Amendment to provide the basis and record for MCA’s request for changes to the original Charter Contract. Macon Charter Academy has requested a change to the start date as stated in the Charter Contract from July 1, 2014 to July 1, ...
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): The Macon Charter Academy's local Board has requested a Contract Amendment to provide the basis and record for MCA’s request for changes to the original Charter Contract. Macon Charter Academy has requested a change to the start date as stated in the Charter Contract from July 1, 2014 to July 1, 2015 and the end date from June 30, 2019 to June 30, 2020. A motion was made by Ms. Farmer; seconded by Mr. Hudson and approved 8-0. Motion made by: Mrs. Lynn Farmer Motion seconded by: Mr. Thomas Hudson
Outcome: Not recorded
- Lester Miller: yes
The State Capital Outlay Application for the New Elementary #2 is eligible for $6,137,856 in state funds provided the governor approves the 2015 budget that funds the state capital outlay program. A motion for approval was made by Mr. Miller; seconded by Ms. Carter and approved 8-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): The State Capital Outlay Application for the New Elementary #2 is eligible for $6,137,856 in state funds provided the governor approves the 2015 budget that funds the state capital outlay program. A motion for approval was made by Mr. Miller; seconded by Ms. Carter and approved 8-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Mrs. Ella S. Carter
Outcome: Not recorded
- Lester Miller: yes
New
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): New Elementary #2 is scheduled to be built during the 2014-2015 school year and to open August 2015. In order to meet the schedule, the contract for construction must be awarded as soon as possible. Based on the review of the committee, Chris R. Sheridan & Co offered the most advantageous proposal clearly showing their company was capable of meeting the very aggressive schedule and providing a high quality elementary school. A motion to enter into contract with Chris R. Sheridan & Co. was made by Mr. Miller; seconded by Mr. Downey and approved 8-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Mr. Jason E. Downey
Outcome: Not recorded
- Lester Miller: yes
New Elementary School #3 will combine the current populations of Morgan and Barden Elementary Schools. The Morgan facility will be demolished and replaced with a state-of-the-art facility with the capacity of 750 FTE. The new facility is projected to open August 2016. A motion to post the Request...
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): New Elementary School #3 will combine the current populations of Morgan and Barden Elementary Schools. The Morgan facility will be demolished and replaced with a state-of-the-art facility with the capacity of 750 FTE. The new facility is projected to open August 2016. A motion to post the Request for Proposal #15-1 for Architectural Services was made by Mr. Miller; seconded by Dr. Dillard and approved 8-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
In 1994, the School District, in partnership with the Medical Center of
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): In 1994, the School District, in partnership with the Medical Center of Central Georgia, began providing nursing services in our schools. Since 2000, funding for the program has been primarily provided by the state through H.B.1187. Due to the alignment of the contract days for the nursing staff to the 190 day contracts of the teaching staff, the contract amount proposed for the upcoming school year has been increased from $445,820.94 to $464,476.84. This increase in contract days will allow for additional disease management, enhanced parent education, updated first responder guidelines, disaster preparedness drills, and additional training and workshops for the nursing, teaching and support staffs in each of the schools. Our agreement with the Medical Center needs to be renewed to reflect the new "do not exceed" amount and an extension of the term of the contract through the end of the upcoming fiscal year. Approval is also being requested to transfer $17,492 from contingency to cover this contract as the final adopted budget for FY2015 only included $446,985 for nursing services. If approved, this transaction will be in included in the initial FY2015 Superintendent’s Recommended Budget Amendment. A motion to approve the Schoolhouse Health Agreement with the Medical Center of Central Georgia was made by Mr. Miller; seconded by Dr. West and approved 8-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
In
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): In preparation for the replacement of the roof some issues were discovered with the roof mounted HVAC units for the building. As part of the roof project these units would have to be removed and reinstalled to accommodate the new roof. This is due to the current units not properly fitting the roof adapters and not mounted high enough to allow for adequate roof insulation. Given the age and condition of these units it is not recommended that these units be reinstalled once removed. Replacement of these units is recommended as part of this project. The estimated budget to replace these units is $300,000. These funds are available in the SPLOST general contingency. The general contingency balance is currently $3,048,786. A motion to increase the budget $300,000 to allow for HVAC replacement was made by Mr. Miller; seconded by Ms. Farmer and approved 8-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
The School Nutrition
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): The School Nutrition Department extended an “Invitation for Bid” (IFB) for food items for the 2014-15 school year. The invitations were sent to 15 companies. Bids were received from 5 companies. A motion to approve the ACC Distributors for $186,254.70; to US Foods for $2,744,172.42; to Sysco for $504,115.51; to Atlanta Coca-Cola Bottling for $22,852.74; and to Williams Foods for $348,730.11 was made by Mr. Downey; seconded by Mr. Hudson and approved 8-0. Motion made by: Mr. Jason E. Downey Motion seconded by: Mr. Thomas Hudson
Outcome: Not recorded
- Lester Miller: yes
BB&T Insurance Services
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): BB&T Insurance Services is the local insurance agency of record for the four insurance coverages. The auto liability, property and general liability insurance coverages in this insurance package are provided by Catlin Indemnity Company (WRM America). These three insurance coverages are bundled together as one insurance package to reduce the insurance premiums. The boiler and machinery insurance coverage is provided Travelers Property Casualty Insurance Company. A motion was made by Mr. Downey to approve the invoices to provide the insurance coverages for the District for the period of July 1, 2014 through July 1, 2015; seconded by Ms. Carter and approved 8-0, Motion made by: Mr. Jason E. Downey Motion seconded by: Mrs. Ella S. Carter
Outcome: Not recorded
- Lester Miller: yes
The BCSD’s Student Code of Conduct has been developed to provide students and others with an outline of how the BCSD anticipates each student will conduct him or herself while on any BCSD property, while school is in session or not, at school bus stops and on school buses, and at BCSD sponsored e...
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): The BCSD’s Student Code of Conduct has been developed to provide students and others with an outline of how the BCSD anticipates each student will conduct him or herself while on any BCSD property, while school is in session or not, at school bus stops and on school buses, and at BCSD sponsored events (on or off BCSD property). It is intended to inform students of expectations for behavior that will result in a school atmosphere that promotes excellence in teaching and learning. A motion to approve the Code of Conduct was made by Mr. Hudson; seconded by Ms. Carter and approved 7-1. Mr. Miller voted no. Motion made by: Mr. Thomas Hudson Motion seconded by: Mrs. Ella S. Carter
Outcome: Not recorded
- Lester Miller: no
A motion to approve the Appointments and Transfers was made by Dr. Dillard; seconded by Ms. Carter and approved 7-0. Mr. Hudson was not in the room for the vote.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): A motion to approve the Appointments and Transfers was made by Dr. Dillard; seconded by Ms. Carter and approved 7-0. Mr. Hudson was not in the room for the vote. Motion made by: Dr. Thelma D. Dillard Motion seconded by: Mrs. Ella S. Carter
Outcome: Not recorded
- Lester Miller: yes
A motion to approve Separations from Employment was made by Ms. Carter; seconded by Dr. Dillard and approved 7-0. Mr. Hudson was not in the room for the vote.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): A motion to approve Separations from Employment was made by Ms. Carter; seconded by Dr. Dillard and approved 7-0. Mr. Hudson was not in the room for the vote. Motion made by: Mrs. Ella S. Carter Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
A motion to approve the appointments of Tawanya Wilson as Assistant Principal of Bernd Elementary School, and Ericka Wright as Assistant Principal of Miller Magnet Middle School was made by Mr. Miller; seconded by Dr. West and approved 7-0. Mr. Hudson was not in room for the vote.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): A motion to approve the appointments of Tawanya Wilson as Assistant Principal of Bernd Elementary School, and Ericka Wright as Assistant Principal of Miller Magnet Middle School was made by Mr. Miller; seconded by Dr. West and approved 7-0. Mr. Hudson was not in room for the vote. Motion made by: Mr. Lester M. Miller Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
At the last Board meeting, three (3) committees were set up regarding naming the schools. According to policy, the committee should meet prior to the August Board meeting, however not all of our School Councils are set up and two (2) of the committee members should be named from the School Counci...
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): At the last Board meeting, three (3) committees were set up regarding naming the schools. According to policy, the committee should meet prior to the August Board meeting, however not all of our School Councils are set up and two (2) of the committee members should be named from the School Councils. Ms. Sipe requested a vote to override the policy to allow us to come back at the September Board Meeting with a recommendation from the three (3) committees. A motion was made by Dr. West; seconded by Mr. Miller and approved 8-0. Motion made by: Dr. Wanda West Motion seconded by: Mr. Lester M. Miller
Outcome: Not recorded
- Lester Miller: yes