Bibb BOE — Board Meeting
Thu, Dec 18, 2014 · 6:30 PM
Bibb County Board of Education, 484 Mulberry Street, Macon, GA 31201
Meeting record
Meeting video
Notes and minutes
Transcript
Attendance
- Lester Miller — Observed at a ballot only
Votes
Ms. Farmer made a motion to confirm the minutes with correction; seconded by Dr. West and approved 7-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Ms. Farmer made a motion to confirm the minutes with correction; seconded by Dr. West and approved 7-0. The following Minutes were approved with a voting correction to the minutes of the Called Board Meeting on November 26, 2014: Board Meeting - November 20, 2014 Called Board Meeting - November 26, 2014 Called Board Meeting - December 2, 2014 Called Board Meeting - December 9, 2014 Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
Mr. Miller made a motion to authorize the Interim Superintendent to sign a service contract with Fort Valley State University as a community partner and service provider for the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Grant; Seconded by Dr. West and approved 7-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Mr. Miller made a motion to authorize the Interim Superintendent to sign a service contract with Fort Valley State University as a community partner and service provider for the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Grant; Seconded by Dr. West and approved 7-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
Dr. Dillard made a motion to approve the purchase of 20 new school buses from Yancey Bus Sales and Service at a cost not to exceed $2,144,532.00; Ms. Farmer seconded the motion and it was approved 7-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Dr. Dillard made a motion to approve the purchase of 20 new school buses from Yancey Bus Sales and Service at a cost not to exceed $2,144,532.00; Ms. Farmer seconded the motion and it was approved 7-0. $2,067,312.00 of the purchase price will be funded with Capital Projects SPLOST funds. The remaining $77,220.00 will be funded with bus bond funds that have been awarded to the district by the Georgia Department of Education. Motion made by: Dr. Thelma D. Dillard Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
To provide funding for the purchase of the property known as the Promise Center, improvements to the Weaver Middle School Gym and the purchase of the ERP system, a SPLOST budget revision is required.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): To provide funding for the purchase of the property known as the Promise Center, improvements to the Weaver Middle School Gym and the purchase of the ERP system, a SPLOST budget revision is required. The budget revision consists of reducing $150,000 from Fund 335, $421,000 from fund 334 and $1,350,000 from fund 343 and increasing fund 351 by $1,950,000. These revisions will cover the costs of the purchase of the Promise Center which was approved at a called board meeting on December 9, 2014. Contingency allocations of $2,648,000 will cover the cost of the ERP system and the Weaver Middle School Gym improvements as well as an overage in the Technology line. It is anticipated that the District will receive E-rate reimbursements in excess of $3 million which will be used to replenish the general contingency account that were move to the Technology lines. Dr. West made a motion to approve the SPLOST budget revision to allow for the purchase of the Promise Center and ERP system and the gym improvements at Weaver Middle School; Seconded by Ms. Farmer and approved 7-0. Motion made by: Dr. Wanda West Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
Dr. Dillard made a motion to accept the audit of the Financial Statements for the District for Fiscal Year 2014 as presented by Mauldin and Jenkins accounting firm. Ms. Farmer seconded the motion and it was approved 7-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Dr. Dillard made a motion to accept the audit of the Financial Statements for the District for Fiscal Year 2014 as presented by Mauldin and Jenkins accounting firm. Ms. Farmer seconded the motion and it was approved 7-0. Miller Edwards with the accounting firm of Mauldin and Jenkins, LLC presented the audit of the Financial Statements for the District, which covered the time period from July 1, 2013 to June 30, 2014. The audit had no findings for Fiscal Year 2014 and included five management points, which are recommendations for improvement. Additionally, Miller Edwards and Hope Pendergrass presented this information to the Audit Committee, which is comprised of Sue Sipe, Lester Miller, and Dr. Wanda West along with Dr. Steve Smith, Dr. Kelley Castlin-Gacutan, and Ron Collier. Dr. West was unable to attend this meeting. Motion made by: Dr. Thelma D. Dillard Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
The District's Three-Year Technology Plan was presented to the board on June 13, 2014 and included the critical need to replace the current AS400 system with a more conventional and up-to-date Finance, Human Resources, and Asset Management System. After a lengthy process and careful evaluation by...
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): The District's Three-Year Technology Plan was presented to the board on June 13, 2014 and included the critical need to replace the current AS400 system with a more conventional and up-to-date Finance, Human Resources, and Asset Management System. After a lengthy process and careful evaluation by the RPQ/IBS Committee, it was recommended that the contract be negotiated with Tyler Technologies for the purchase of the Munis System. The Board authorized the Interim Superintendent to enter into contract negotiations with Tyler Technologies for the purchase of the Munis System on November 20, 2014. Ms. Farmer made a motion for the district to enter into a contractual agreement with Tyler Technologies in the amount of $4,598,274.00 for a seven year contract with the understanding that the renewal option will be presented to the board yearly for approval. Dr. West seconded the motion and it was approved 7-0. Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
Mr. Miller made a motion to approved the appointments and transfers of certified and classified personnel; seconded by Dr. Dillard and approved 7-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Mr. Miller made a motion to approved the appointments and transfers of certified and classified personnel; seconded by Dr. Dillard and approved 7-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Mr. Miller made a motion to approve separations from employment for certified and classified personnel; Seconded by Dr. Dillard and approved 7-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Mr. Miller made a motion to approve separations from employment for certified and classified personnel; Seconded by Dr. Dillard and approved 7-0. Motion made by: Mr. Lester M. Miller Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Under the 2014-2019 Fiver-Year Local Facilities Plan for the District, approved by Board members in April 2014, the District's alternative program will move to the Burghard Elementary School building in fall 2014. The Alternative School Naming Committee, chaired by Dr. Dillard, made the recommend...
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Under the 2014-2019 Fiver-Year Local Facilities Plan for the District, approved by Board members in April 2014, the District's alternative program will move to the Burghard Elementary School building in fall 2014. The Alternative School Naming Committee, chaired by Dr. Dillard, made the recommendation to name the alternative school the Burghard Opportunity Center at the Board Meeting on November 20, 2014. Mr. Downey made a motion to make Old Business Item 1 - Naming of the Alternative School - an action item; seconded by Dr. West and approved 7-0. Mr. Downey made a motion to rename the Alternative School the Burghard Opportunity Center; seconded by Dr. Dillard and approved 7-0. Motion made by: Mr. Jason E. Downey Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Dr. Dillard made a motion to add the Nominating Committee for Election of Officers as an agenda item for the meeting; seconded Dr. West and approved 7-0.
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Dr. Dillard made a motion to add the Nominating Committee for Election of Officers as an agenda item for the meeting; seconded Dr. West and approved 7-0. Ms. Farmer made a motion to waive board policy concerning the Nominating Committee for the Election of Officers because there are not enough members to serve as a committee; seconded by Dr. West and approved 7-0. Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
The following is a schedule of regular Board meetings for the Bibb County Board of Education for the 2015 calendar year:
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): The following is a schedule of regular Board meetings for the Bibb County Board of Education for the 2015 calendar year: Thursday, January 22, 2015 (due to State Swearing-In Ceremony) Thursday, February 26, 2015 (due to Winter Break) Thursday, March 19, 2015 Thursday, April 16, 2015 Thursday, May 21, 2015 Thursday, June 18, 2015 Thursday, July 16, 2015 Thursday, August 20, 2015 Thursday, September 17, 2015 Thursday, October 15, 2015 Thursday, November 19, 2015 Thursday, December 17, 2015 All meetings will be held at the Board of Education office. Committee meetings will begin at 4:00 p.m. followed by Board Meeting at 6:30 p.m. on the third Thursday of the month, unless otherwise noted. Mr. Hudson made a motion to make New Business-1 (Dates for Board of Education Meetings 2015) an action item; Mr. Downey seconded and approved 7-0. Dr. West made a motion to approve the Dates for the 2015 Board of Education Meetings; seconded Mr. Hudson and approved 7-0. Motion made by: Dr. Wanda West Motion seconded by: Mr. Thomas Hudson
Outcome: Not recorded
- Lester Miller: yes