Bibb BOE — Board Meeting
Thu, Jun 19, 2014 · 6:30 PM
Bibb County Board of Education, 484 Mulberry Street, Macon, GA 31201
Meeting record
Meeting video
Notes and minutes
Transcript
Attendance
- Lester Miller — Observed at a ballot only
Votes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): All Board meeting minutes were confirmed. May 13, 2014 - Called Board Meeting May 15, 2014 - Board Meeting May 27, 2014 - Called Board Meeting June 3, 2014 - Called Board Meeting Motion made by: Mr. Jason E. Downey Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): [not supplied for this voting round] Motion made by: Mrs. Lynn Farmer Motion seconded by: Mr. Jason E. Downey
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Board members approved a revised graduation schedule for spring commencement exercises in 2015. Board members previously approved May 2015 graduation dates in November 2013, but the dates were selected prior to the approval of the District's 2014-2015 academic calendar. The dates approved in November did not match up with the District's academic calendar. The graduation schedule for May 2015 is now as follows: Thursday, May 28, 2015: 7 p.m.: Central High School Friday, May 29, 2015: 6 p.m.: Hutchings Career Center 8 p.m.: Westside High School Saturday, May 30, 2015: 9:30 a.m.: Howard High School 12:00 p.m.: Southwest High School 2:30 p.m.: Rutland High School 5 p.m.: Northeast High School Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): [not supplied for this voting round] Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Chief Financial Officer Ron Collier presented the agenda action item. The projected Budget FY2015 presented and amendments can be made. Motion made by: Mrs. Lynn Farmer Motion seconded by: Mr. Jason E. Downey
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Capital Program Director Jason Daniel presented the agenda action item. Motion made by: Mr. Jason E. Downey Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Technology Director Mike Hall and Monica Radcliff presented agenda action item. Board members adopted a Three-Year District Technology Plan to use as a strategic planning document from July 1, 2014 to June 30, 2017. This document will serve as the required documentation for AdvancED, E-Rate, and the Georgia Department of Education. Executive Director of Technology Services Dr. Mike Hall presented the plan to Board members, and explained how all school districts receiving federal funds must have a current Three-Year District Technology Plan in place for use as a strategic planning document. This document will meet the requirements set forth by USAC, AdvancED, and the Georgia Department of Education. The Bibb County School District Technology Committee put together sub-committees that gathered data, calculated inventories, and worked collaboratively with the Technology Services Department to develop this most recent three-year plan. The document provides readers with an accurate assessment of technology as it was, as it is, and as it will be. The document also reflects a significant change in infrastructure and in technology priorities over the last year. Evidence exists documenting a need for significant end user training to fully maximize the capabilities of this new infrastructure. With the majority of infrastructure upgraded, the District should shift its technology focus to instruction. The use of Digital Content, BYOD (Bring Your Own Devices), and online collaboration should drastically change how teachers teach and students learn. Motion made by: Mrs. Susan K. Sipe Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Technology Director Mike Hall and Monic Radcliff presented the agenda action item. Board members approved a Staff Computer Initiative, which allocated up to $3 million in Educational Special Local Option Sales Tax (ESPLOST) funds for the purchase of staff computers utilizing the District's existing contract with Dell. This Staff Computer Initiative is considered a one-time purchase providing employees with a "modern computer," as opposed to previous discussions that called for a lease program allowing for smaller deployments per year. As reflected in the Bibb County School District's Technology Plan, the majority of staff computers currently in use are between 5 and 12 years old. These computers are running on Windows 95 to Windows XP operating systems with limited capabilities, and these operating systems are no longer supported by Microsoft. The ESPLOST program provides the District with the availability of funds to complete this one-time upgrade of computers for staff members. There are approximately 2,800 employees requiring computer access daily. This project would be in one phase and is projected to be completed by September 15, 2014. School principals will be given a choice of a Teacher Desktop (Dell Optiplex 7010MT) or a Teacher Laptop with Docking Station/Monitor (Latitude 5540) per approved staff member. Central Office Staff will receive a Desktop Computer (Dell Optiplex 7010 MT). Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Director of Purchasing Department Elaine Wilson presented the agenda action item. Board members authorized Interim Superintendent Dr. E. Steven Smith to enter into a contractual agreement with K and K Nationwide Life Insurance Co. for the amount of $38,500 to provide Student Accident Insurance for the Student Athletics program for the 2014-2015 school year. The agreement would also allow parents to purchase additional insurance for their child if interested. The parents would be responsible for the premiums of the additional insurance coverage. Mrs. Carter was not present to vote. Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Deputy Superintendent of Operations Dr. Kelley Castlin-Gacutan presented the agenda action item. Board members authorized the School Nutrition Program to increase meal prices for the 2014-2015 school year. Prices will be as follows. Elementary Middle High Adult Lunch $1.10 $1.25 $1.25 $3.00 Current $1.00 $1.00 $1.00 $1.85 Breakfast $.75 $.75 $.75 $1.50 Current $.45 $.45 $.45 $1.00 Snacks $.80 $.80 n/a n/a Current $.70 $.70 n/a n/a An increase in paid lunch prices will be required to comply with section 205 of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296). This provision requires School Food Authorities (SFAs) participating in the National School Lunch Program to ensure that schools are providing the same level of support for lunches served to students who are not eligible for free or reduced price lunches (i.e., paid lunches) as they are for lunches served to students eligible for free lunches. This provision was effective July 1, 2011. SFAs must annually review their paid lunch revenue to assure compliance with the paid lunch equity requirement. The Weighted Average Price equal to or above $2.59 are compliant for 2013-2014. When the average paid lunch is less than the difference between the free and paid federal reimbursement rates, the SFA must determine how they will meet the requirement – either by increasing their average paid lunch price or providing funds from non-federal sources. Mrs. Carter was not present to vote. Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: no
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Board members gave approval for bid of the new Heard Elementary School for new kitchen equipment. The new school is expected to open in January 2015. Mrs. Carter was not present to vote. Motion made by: Dr. Wanda West Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Board members approved a Request for Proposal (RFP) to provide design services for two freezer additions at the Central Kitchen located behind Hutchings Career Center. A large freezer would be added at the south end of the building to receive deliveries. A smaller dispatch freezer would be constructed at the north end. The total budget for the Central Kitchen freezer additions is $2,000,000. Mrs. Carter was not present to vote. Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Thelma D. Dillard
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Board members gave approval for bid of the new Heard Elementary School for fully furnishing the facility with new furniture, fixtures and equipment. The new school is expected to open in January 2015. Mrs. Carter was not present to vote. Motion made by: Mrs. Lynn Farmer Motion seconded by: Mr. Lester M. Miller
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Board President Susan K. Sipe announced committees for naming several schools that are set to be consolidated under the Local Facilities Plan. According to Board Policy FDC, the name of a school should be recommended by a committee appointed by the President of the Board of Education from Board members, members of the professional staff of the District and school council members as determined by the president. The committee shall consist of not less than three and not more than five persons. The president shall appoint the chairman of the committee and the superintendent shall serve as an ex-officio member of the committee with voice and vote. Each school committee will consist of the Board member, principals from both schools, and school council representatives from each school. The alternative program committee will consist of the Board member, and the alternative program director and coordinators. Motion made by: Mrs. Lynn Farmer Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
Mrs. Farmer made a motion to amend the Board Agenda to add Agenda Item SS-
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Mrs. Farmer made a motion to amend the Board Agenda to add Agenda Item SS- 10 as an Action Item; seconded by Dr. West and approved 7-0. Mrs. Carter was not present to vote. Elaine Smith presented the agenda action item. Motion made by: Mr. Lester M. Miller Motion seconded by: Dr. Wanda West
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Board members approved a resolution allowing the erection of historic markers on the sites of closed school buildings. Mrs. Carter was not present to vote. Motion made by: Dr. Thelma D. Dillard Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Mrs. Carter was not present to vote. Motion made by: Mr. Lester M. Miller Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes
Recorded ballot; motion text not separately supplied
Partial individual-choice coverage: Lester Miller only. Outcome not normalized; see the official narrative. Official narrative (decoded plain text): Mrs. Carter was not present to vote. Motion made by: Mr. Lester M. Miller Motion seconded by: Mrs. Lynn Farmer
Outcome: Not recorded
- Lester Miller: yes